Are you looking to become a top-tier executive assistant? If so, you need to have the right skills and qualities to stand out from the crowd. A great executive assistant is resourceful, innovative, and proactive. They think independently and don't need much supervision or direction. They are natural decision makers, with the ability to think under pressure and show good judgment.
To help you become a top-tier management professional, we've put together a list of 14 vital executive assistant skills. These include being able to prioritize tasks, mastering Microsoft Office, being able to work well under pressure, and understanding the habits and needs of their boss. Additionally, executive assistants should be able to present big ideas clearly and concisely, anticipate and overcome obstacles before they occur, and keep up with the latest applications and solutions on the market. If you're planning to expand your team, it's essential to understand the skills and qualities of the senior executive assistant.
To help you develop your skills with people, check out Inc's 10 Commandments of Emotional Intelligence. And if this crazy but highly rewarding career path seems right for you, read on for more information about the 14 vital executive assistant skills.
Prioritize TasksWhen it comes to managing tasks as an executive assistant, it's important to prioritize them. Give each task 100% of your attention, even if your thoughts are focused on all the pending tasks that you need to tackle next. Many foremen rely on the Pomodoro Technique to review their to-do lists.
Master Microsoft OfficeOne of the main technical skills of executive assistants is the mastery of Microsoft Office, including Word, Excel and Outlook.
This will make their work much easier when it comes to data entry, record keeping and record keeping.
Work Well Under PressureExecutives have demanding and high-pressure jobs, and there may be times when their assistants need to work well under pressure, especially when deadlines must be met.
Understand Habits & Needs of BossBy using their experience and understanding both potential situations and the habits and needs of their boss, a great executive assistant can anticipate and overcome obstacles before they occur.
Present Big Ideas Clearly & ConciselyYour company's best executive assistant will be able to present big ideas clearly and concisely to achieve outstanding achievements.
Keep Up With Latest Applications & SolutionsBecause of rapidly changing work environments and technological advances, executive assistants are working and occupying even more functions than before. As such, they should keep up with the latest applications and solutions on the market.
Be Strategic & AnalyticalThe advancement of technology has made the role of an executive assistant less administrative and more strategic or analytical.
Be a Human Swiss Army KnifeExecutive assistants are essentially the human equivalent of a Swiss Army knife for your organization. As such, they should be able to handle a variety of tasks with ease.
Be Ready for AnythingA dull moment is a rarity and a luxury for an executive assistant. They should always be ready for anything that comes their way.
Be the Company's First Point of ContactAn executive assistant is often the company's first point of contact with which a customer comes into contact.
As such, they should be friendly, professional, and knowledgeable.