List of executive assistant skillsOrganizational skills. Organizational skills are one of the key strengths of executive assistants. An executive assistant (EA) is a highly valued staff member in any organization. If you're planning to expand your team, it's essential to understand the skills and qualities of the senior executive assistant.
A first-level executive assistant working in a fast-paced environment is more than just a primary administrative assistant. Ultimately, they offer a wealth of experience that can help an executive succeed. Here, we look at the high-level skill set that an executive assistant can possess along with their general functions. Organizational skills are essential in any type of administrator role.
Executive assistants should be able to prioritize tasks, as there may be deadlines to meet. Tasks such as booking trips and organizing meetings should be carried out efficiently. If an assistant can implement processes to ensure that all tasks are thoroughly completed, that's a significant advantage. Being organized often goes hand in hand with good time management skills.
When tasks need to be done quickly and efficiently, knowing how to manage time during a workday and being able to perform tasks with confidence are essential if you want your company to stand out. It's imperative to interact politely and professionally with people at all levels of an organization. An executive assistant is often the company's first point of contact with which a customer comes into contact. Having a warm and friendly attitude instantly makes a good impression, so customers or customers are likely to keep coming back.
Of course, confidentiality is also an essential trait for any EA. It's easy to simply give a business leader a list of flights and hotels to choose from, but a great executive assistant will take you to the next level by knowing your preferences and proactively recommending a complete itinerary. Often, the executive assistant must assume the role of an entire travel agency, booking flights, hotels, rental cars and more. Executive assistants are often already experts in project management, even if they don't know it yet.
This is a great example of a non-verbal signal that the executive assistant should write down and try to give his client some space to breathe after eating before he has another meeting. Because of this, many of the top executive assistants are familiar with these systems, even becoming certified in their use. We'll send you the latest resources on productivity, leadership and collaboration with your executive assistant. Much of what an executive assistant does is facilitated by the use of technology, and there's always another new application or tool to make the job even easier.
Your company's best executive assistant will be able to present big ideas clearly and concisely to achieve outstanding achievements. Executives have demanding and high-pressure jobs, and there may be times when their assistants need to work well under pressure, especially when deadlines must be met. Many companies simply don't have the resources to hire a full-time event planner, and in this case, an experienced executive assistant can prove invaluable. This is definitely a skill that's much harder to teach than others, but it's incredibly useful as an executive assistant.
An executive assistant will take care of the details and work with you to increase your focus and improve your productivity.
